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Office Administrator – Maternity Cover
The Role:
The post holder is responsible for the provision of efficient and effective administrative support. The Office Administrator will be responsible for the timely and accurate recording of the accounting transactions and adjustments making sure that all corporate and audit standards are achieved. S/he will support month end financial management for the directorate. S/he will support with human resources administration tasks ensuring proper record keeping in country. S/he will be responsible for facilities as required by the country office, and support procurement and payment processes.
This requires a well organised, adaptable, self-starter, with great attention to detail and good communication skills
Main accountabilities but not limited to the following:
Financial accounting support:
- Liaise with respective stakeholders in British Council Mozambique, the cluster colleagues, Shared Services and TCS in providing necessary documentation.
- Invoices scanned and sent to the HUB daily to ensure vendors are paid on time.
- Download bank statements as necessary
- Prepare standard income journals for posting
- Assist in collating cash flow estimate information from budget managers
- File management of key documents including contracts,
Procurement
- Back up vendor and customer creation in liaison with the finance hub and SAP support
- Process purchase orders (creation, goods and invoice receipts) in liaison with Budget Managers
- Process invoices and timesheets
HR
- Work with line managers and cluster HR managers to ensure accurate attendance and leave records for all staff members
- Coordinate, collect, maintain and file country HR data/records/contracts. Ensure they are safely stored and up to date
- Provide supporting documents for payroll processing
Facilities
- Maintain office premises as a safe, secure, healthy working environment, including inventory management, lease arrangements, provision of office, kitchen and bathroom supplies, including stock control, liaising with landlord and/or suppliers/contractors for repairs and maintenance and other related activity.
IT
- Provide IT equipment to staff as required, maintenance of uninterrupted internet services, management of outsourced IT support in line with GSD guidelines and recommendations, etc.
Requirements of the role:
- Degree holder and/or studying towards ACCA/CPA/CIMA
- Minimum 2 years successful administration in an office or programmatic environment where a high degree of compliance and quality assurance applies.
- Finance Management
- Information management
- Fluent in both Portuguese and English (CEFR C1+) spoken and written
Desirable:
- Experience of human resource administration
- Knowledge of SAP, Excel
Closing Date: Applications will close at 23:59 on 10 November 2025 South Africa Time / 22:59 UK Time
***We request that applications be submitted in English
You must have the legal right to work in the country at the time of application.
Mobility / relocation / visa sponsoring support will not be provided.
Important Information:
Department: Business Support Services
Contract Duration: Six (6) Months Fixed Term
Pay band: 4
Gross Monthly Salary: MZM 74 002
Location: Maputo, Mozambique
Apply for this job: https://careers.britishcouncil.org/careers/job/563705888316683?domain=britishcouncil.org&src=LinkedIn